Bringing together senior GP's to review & set exam questions for forthcoming examinations
Medical Conference (With Hybrid provision)
Industry: Royal College of London
Company Size: Professional Medical body with 19'000 members
Services Required: Venue find, accompanied site visits, contract reviews, event planning, remote support. + Hybrid solution to accommodate Covid-19 enforced restrictions
Location: Various UK cities on rotation.
Attendees: 100. 80 UK delegates, 10 international, 10 staff
Relationship length: Continuous since 2008 (13 years+)
Since 2008 Destination Solutions have been venue sourcing & event planning for (more than) one of London's Royal Colleges. This particular programme hosts a plethora of GP's & Doctors from across the UK, and is vital for them to review & set exam questions for future practitioners. With an intense itinerary, the 2-day programme involves a complex combination of break-out sessions utilising several rooms, a main plenary and group dinner. But when Coronavirus meant travel was restricted, the college looked to Destination Solutions to provide a hybrid solution to enable them to still proceed.
Whilst 4* city locations are secured year-on-year for this client, 2020 saw plans develop a bit differently for this event!
Covid precautions: Knowing the needs of the event allowed us to pro-actively suggest a suitable Virtua/Hybrid platform to have on standby in order to allay concerns over unknown future travel restrictions. The back-up plan was ready to deploy at the drop of a hat with minimal financial implication. This allowed the client peace of mind that their event objectives could still be met, despite the uncertainty.
Event in Brief:
Main room for 100 cabaret
100 bedrooms x 2 nights
6 Break-out rooms (3 x 18 cabaret, 3 x 16 boardroom)
Relaxed onsite dinner
Needs & Challenges:
"We need a partner with a detailed understanding of the inner workings of this complex event, for this event to be a success.
Break-out proximity of vital importance.(complex, differing & changing proximity, layout and capacity requirements throughout the programme).
Tight schedule, so efficiency of maximum importance
Location needs to change each year to allow varied attendance.
NEW: Back-up Hybrid option in place, to safeguard against disruption from further lockdowns that may prevent delegates from traveling.
Developing a long-term partnership with this Royal College has resulted in an intrinsic understanding of the driving factors behind the programme requirements. This allowed us to pro-actively advise of new technologies that could enable the programme to run effectively despite uncertainties, as if we were part of the clients' own in-house staff.
Over the years we have also been able to head off potential venue generated problems at planning stage, minimising stress client-side & allowing the events to run smoothly year on year.
You have been super organised and sourced brilliant locations across the country for our events. Not forgetting your amazing negotiation skills kept us within budget for all the events.
Even up to the last minute you were available to handle any issues, and at all times you have been proficient and professional, and always responds back promptly / efficiently.
I've thoroughly enjoyed working with you and I've learnt a lot from you in terms of planning and executing successful events.
Thank you for sharing your expertise!
Exams Exec, (Royal College, London)
To respect the privacy of our valued clients, we have withheld the identity of those who kindly provided these testimonials. If you would like to work with us, please get in touch and we will gladly supply verification.