Annual Management Summit / Partner Conferences
You need the information quickly & concisely for the planning meetings, and planned & executed to perfection for the event.
Where your company's valued and elite are in attendance, time is precious, and exacting standards are the order of the day. You need a trusted partner you can rely on to deliver.
We know, because we've been there...
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We bring calm and precision to the busy world of management events
A trusted Partner with whom you can rely on
We assign a dedicated event consultant and co-ordinator, who both get to know your needs (to allow for maximum continuity and efficiency). So if you are indisposed, we are there to help.
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Bringing together senior GP's to review & set exam questions for forthcoming examinations
Medical Conference (With Hybrid provision)
Client Overview
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Industry: Royal College of London
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Company Size: Professional Medical body with 19'000 members
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Services Required: Venue find, accompanied site visits, contract reviews, event planning, remote support. + Hybrid solution to accommodate Covid-19 enforced restrictions
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Location: Various UK cities on rotation.
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Attendees: 100. 80 UK delegates, 10 international, 10 staff
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Relationship length: Continuous since 2008 (13 years+)
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Case Overview
Since 2008 Destination Solutions have been venue sourcing & event planning for (more than) one of London's Royal Colleges. This particular programme hosts a plethora of GP's & Doctors from across the UK, and is vital for them to review & set exam questions for future practitioners. With an intense itinerary, the 2-day programme involves a complex combination of break-out sessions utilising several rooms, a main plenary and group dinner. But when Coronavirus meant travel was restricted, the college looked to Destination Solutions to provide a hybrid solution to enable them to still proceed.
Results:
Whilst 4* city locations are secured year-on-year for this client, 2020 saw plans develop a bit differently for this event!
Covid precautions: Knowing the needs of the event allowed us to pro-actively suggest a suitable Virtua/Hybrid platform to have on standby in order to allay concerns over unknown future travel restrictions. The back-up plan was ready to deploy at the drop of a hat with minimal financial implication. This allowed the client peace of mind that their event objectives could still be met, despite the uncertainty.
Event in Brief:
Main room for 100 cabaret
100 bedrooms x 2 nights
6 Break-out rooms (3 x 18 cabaret, 3 x 16 boardroom)
Relaxed onsite dinner
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Needs & Challenges:
"We need a partner with a detailed understanding of the inner workings of this complex event, for this event to be a success.
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Break-out proximity of vital importance.(complex, differing & changing proximity, layout and capacity requirements throughout the programme).
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Tight schedule, so efficiency of maximum importance
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Location needs to change each year to allow varied attendance.
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NEW: Back-up Hybrid option in place, to safeguard against disruption from further lockdowns that may prevent delegates from traveling.
Our Solution:
Developing a long-term partnership with this Royal College has resulted in an intrinsic understanding of the driving factors behind the programme requirements. This allowed us to pro-actively advise of new technologies that could enable the programme to run effectively despite uncertainties, as if we were part of the clients' own in-house staff.
Over the years we have also been able to head off potential venue generated problems at planning stage, minimising stress client-side & allowing the events to run smoothly year on year.
Client Thoughts
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You have been super organised and sourced brilliant locations across the country for our events. Not forgetting your amazing negotiation skills kept us within budget for all the events.
Even up to the last minute you were available to handle any issues, and at all times you have been proficient and professional, and always responds back promptly / efficiently.
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I've thoroughly enjoyed working with you and I've learnt a lot from you in terms of planning and executing successful events.
Thank you for sharing your expertise!
Exams Exec, (Royal College, London)
To respect the privacy of our valued clients, we have withheld the identity of those who kindly provided these testimonials. If you would like to work with us, please get in touch and we will gladly supply verification.
Let’s work together
If you would like to discuss your requirements further:
| Call +44 (0)845 094 2270